Case File 26-0102
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Discussion and action on the award of Solicitation 2025-0219 Downtown Bicycle Improvements Phase I to El Paso A.R.C. Electric, Inc., for a total estimated amount of $2,590,065.09. This project will consist of the construction of bicycle facilities at various downtown locations, including bike lanes, shared-use paths, and associated signage, striping, lighting, and intersection improvements. Department: Capital Improvement Award to: El Paso A.R.C. Electric, Inc. City & State: El Paso, TX Item(s): Base Bid I Contract Term: 153 Workweek Days Base Bid I: $2,590,065.09 Total Estimated Award: $2,590,065.09 Account(s): 190 - 4450 - 38280 - PCP21TRAN05 190 - 4950 - 38170 - PCP21TRAN05 Funding Source(s): Capital Projects Texas Department of TransportationState Infrastructure Bank Loan District(s): 8 This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to El Paso A.R.C. Electric, Inc., the lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term. As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. [POSTPONED FROM 01-20-2026]
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Actions
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Track City Engineer change orders on bicycle construction contract
Context: The February 3 award expressly delegates change-order approval to the City Engineer without further Council authorization and states the actual cost may be higher or lower than the $2,590,065.09 estimate.
Recommended: Obtain the executed contract and set a standing request for change orders on this award, since the Council authorization lets the City Engineer approve contract changes without returning to Council so long as prices are unchanged and costs stay within budget, subject only to City Attorney review. Because this is a unit-price contract paid by measured quantity, ask in writing how quantity overruns above the estimated total are documented and approved.
Pull bid tabulation for downtown bicycle improvements contract
Context: Council awarded Base Bid I of Solicitation 2025-0219 to El Paso A.R.C. Electric, Inc. as lowest responsive bidder at an estimated $2,590,065.09 under a unit-price contract with a 153 workweek day term.
Recommended: Request the full bid tabulation and unit-price schedule for Solicitation 2025-0219 to benchmark line items for striping, signage, lighting and intersection work before the next downtown bicycle phase is advertised, and contact El Paso A.R.C. Electric about subcontract scopes on the 153-workweek-day base bid. Waiting until Phase II is advertised means bidding blind against a published low-bid benchmark.
Ask why downtown bike lane contract was postponed then awarded
Context: The record shows three appearances of Solicitation 2025-0219 with contradictory January 20 motions and a final unanimous 5-0 vote on February 3 taken with one member absent.
Recommended: Request the Capital Improvement and Purchasing memos explaining what changed between the January 20 postponement and the February 3 award — the same January 20 meeting record shows both a motion to postpone (Acevedo/Niño) and a motion to award (Canales/Limón) on the identical item. Also ask why Representative Maldonado-Rocha was recorded as not present for the final 5-0 vote on Item 40.
Get street list for downtown bike lane construction
Context: Council's February 3 award covers bicycle facilities at unspecified downtown locations in District 8 under a 153 workweek day contract term.
Recommended: Ask the Capital Improvement Department for the location list and plan sheets behind this award — the item only says 'various downtown locations' in District 8, and the work includes new bike lanes, shared-use paths, striping, lighting and intersection changes that can remove travel or parking lanes on your block. With roughly 153 workweek days of construction now authorized, getting the street-by-street map early is the only way to plan around closures.
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Discussion and action on the award of Solicitation 2025-0219 Downtown Bicycle Improvements Phase I to El Paso A.R.C. Electric, Inc., for a total estimated amount of $2,590,065.09. This project will consist of the construction of bicycle facilities at various downtown locations, including bike lanes, shared-use paths, and associated signage, striping, lighting, and intersection improvements. Department: Capital Improvement Award to: El Paso A.R.C. Electric, Inc. City & State: El Paso, TX Item(s): Base Bid I Contract Term: 153 Workweek Days Base Bid I: $2,590,065.09 Total Estimated Award: $2,590,065.09 Account(s): 190 - 4450 - 38280 - PCP21TRAN05 190 - 4950 - 38170 - PCP21TRAN05 Funding Source(s): Capital Projects Texas Department of TransportationState Infrastructure Bank Loan District(s): 8 This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to El Paso A.R.C. Electric, Inc., the lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term. As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. [POSTPONED FROM 01-20-2026]
Vote: 5 for, 0 against, 3 absent
award Solicitation 2025-0219 Downtown Bicycle Improvements Phase I to El Paso A.R.C. Electric, Inc. for $2,590,065.09
Representative Maldonado-Rocha shown as not present for the vote
A motion was made by Representative Acevedo, seconded by Representative Niño, to Postponed the item. The motion carried by the following vote:
A motion was made by Representative Canales, seconded by Representative Limón, to Awarded the item. The motion carried by the following vote: